Meeting on 13 january 2025
- Welcome from the current Chair, Scott
- 12 residents in attendance
- Election of Committee members
- Chair: Scott – unanimous vote
- Treasurer: Maria – unanimous vote
- Secretary: Debora – unanimous vote
- General members: Jan, Will, Gary, Maria, Jayita, Mahesh – unanimous vote
- Constitution change to appoint vice positions (vice secretary and vice treasurer) – unanimous vote.
- Our plan
- Welcome leaflet. Action: double-check content and ask developers to distribute on new home packs)
- Encourage community-led events
- Provide useful information and contacts, specially publicising more businesses in the town centre
- Keep our community safe (neighbourhood lookout whatsapp group)
- 2024 recap
- We hosted lots of events, including Lunar New Year, Sunflower Competition, Easter Egg Hunt / Peter Rabbit, Wintringham Day, Meet the Owls, Pumpkin Trail / Halloween decoration competition, Diwali, Christmas at Wintringham in partnership with Urban&Civic.
- Feedback from residents is that they’d like more events aimed at adults, so we are welcoming ideas for suggestions. We can also use the Loves Farm House; we’re not restricted to Wintringham school hall.
- Finance
- Current balance: £1,832. Fixed costs include insurance, finance tool, and website hosting.
- Potential cost saving: cancel finance tool as we can use Excel spreadsheet; move the website to WordPress.
- In the future, we need to think about fundraising, potentially charging a small donation for events.
- 2025-26 Grants
- Town Council £1400 grant to be confirmed
- Urban&Civic grant to be confirmed
- We’re applying for the A428 community grant for £4000 (we’d use this to buy wind-proof pop up gazebos and power sources)
- 2025-26 Events
- Lunar New Year (February), Sunflower Competition (March-August), Easter Egg Hunt / Bunny Visit / U&C Easter Crafting (April), Wintringham Day 2025 (10 May), Neighbour Day – opportunity for street parties (July), Urban&Civic Food Truck Event (August), Diwali (Oct), Pumpkin Trail (Oct); U&C Christmas at Wintringham (Dec).
- Ideas for events: Trail Colour Run; Comedy Night; Nature Trail Walk; Crafty Monkeys Pottery Night; Quiz Night.
- Lunar New Year: Saturday 1 February, starts at 4pm. Entertainment includes lion+martial arts fan dance, traditional arts and crafts, food truck Guerrilla Kitchen.
- AOB
- WhatsApp groups: send a reminder to residents about the rules and privacy (ie name and phone numbers might be visible to all members.
- Neighbourhood lookout: WRA had a catch up with police before Christmas, where the police mentioned they will do regular patrols within the development. People are being encouraged to report all emergency and non-emergency incidents to the police, as they need the intelligence. WRA asked police to come to the next Urban&Civic forums and our events. WRA to signpost residents to information about what to report and where
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